Seat Everyone vs SeatPlan
SeatPlan.io is a drag-and-drop seating designer: you place tables, drag guests, export an A3 PDF and give guests a QR code that finds their seat. The designer is free and saving or exporting is a one-time £8. What it does not do is decide the seating — its AI builds a floor plan from a photo or PDF of the room, which is a head start on the layout, not on who sits where. We take the list and the rules and return the seated room, then reseat it when replies change. $49 once per wedding · no subscription · 7-day refund.
The 2am problem
You have the guest list. What you do not have is the chart. Who has to sit together, who cannot be near whom, which plus-one just said yes, which table is now over — and why the version you have already redone is wrong again.
Most tools give you a blank floor plan, a guest list, or an AI first draft. You still have to make it right. We do not. You hand over the list and the rules; the finished chart comes back. When a reply changes, the chart changes with it, and you do not start over.
At a glance
| Tool | Cost | Seats the room for you | Reseats around changes — no rework | Reach for it when |
|---|---|---|---|---|
| Seat Everyone | $49 once per wedding · no subscription · 7-day refund | Yes — the whole room from your rules | Yes — one click, not a redraw | The list will still move |
| SeatPlan | Free designer; £8 one-time to export; £14 to collaborate | No — you drag each guest; the AI builds the floor plan | Manual, saves live | A drag-and-drop chart with PDF export and a QR seat finder |
Public features and prices can change. Confirm current terms with SeatPlan before you decide.
What that means for your week
A first draft is easy. The fifth chart is the job.
- You stop moving names by hand. The chart starts from your whole list, not from a blank canvas you have to fill yourself.
- You do not start over when one person says yes. A new plus-one or a new “these two cannot sit together” changes the chart. The rest stays put.
- The rules you actually have are not suggestions. Who has to sit together, who cannot be near whom, couples and families staying whole, tables that do not overflow. Those are checked before the chart is finished. It has also been tested on the ugly version: split families, keep-aparts, plus-ones, giant family blocks, rooms with no spare seats, and changes the week of.
- You pay once, not monthly. $49 for this wedding, every name on the paid chart, a printable floorplan, and as many reseats as the list needs.
The decision
Seat Everyone is for
you would rather answer twenty questions about your guests than drag 140 names onto tables.
About 10 minutes. Software, not a waitlist — your chart tonight.
SeatPlan is for
you want a drag-and-drop designer, a QR code by the door, and a one-time £8 export.
Does SeatPlan seat the room automatically?
It imports your guest list and builds a floor plan, then you drag guests to seats. The automatic part is the layout from a photo or PDF of the room, not the assignment of guests to tables.
What does SeatPlan cost?
At the time of writing: the full designer is free with no signup, saving and exporting is a one-time £8 with 90-day access, real-time collaboration is a one-time £14, and the Event Manager subscription for planners is £40 a month.
Which is better for a guest list that keeps changing?
A drag-and-drop chart makes every change a manual edit. If replies are still arriving and keep-aparts matter, reseating from the rules is the shorter path.